Councillors can be contacted by e-mail and phone and by general mail sent to PO Box 400, Barrie, ON, L4M 4T5.

Neighbourhood Meetings are a resident’s first opportunity to hear about a proposed development in their neighbourhood. Attendees will meet their Councillor, City staff and the development applicant, learn more about the City’s planning approval process and timelines, and have an opportunity to ask questions and share thoughts regarding the proposed development.

The main purpose of a Neighbourhood Meeting is to share information with residents. City staff will not be making recommendations on the application or a detailed analysis on the proposal (these will occur later in the review process). There will not be a debate on the merits of the proposal between City staff and the applicant.

Neighbourhood Meetings are not legislated meetings, rather they are a preliminary step provided above and beyond what the City is legislated to host. Later in the planning process, residents will be able to share their opinions on these applications during the Public Meeting. 

For more information on Neighbourhood Meetings, please contact Planning Services at (705) 739-4208 or  PlannerOfTheDay@barrie.ca. 

Upcoming Neighbourhood Meetings are promoted via:

• the community events calendar
• e-bulletin to residents of the applicable ward (for those who've opted in to receive ward-specific e-bulletins)
• Twitter and Facebook
• Notices sent to residents living within 240m (787ft) of the subject property

Reference Committees meetings will occur at the Call of the Chair or as required.

Stakeholders may request the opportunity to share communications as an Open Delegation at a Reference Committee meeting. Up to four Open Delegations may be heard each meeting.

Send your completed Open Delegation Request Form to Legislative & Court Services to request your Open Delegation. If you would like to include additional information, please contact Service Barrie at (705) 726-4242

As per Section 239 of the Municipal Act, 2001, an Open Delegation request may be refused if the topic relates to a subject matter that permits a meeting or part of a meeting to be closed to the public, promotes a specific business, is not of community interest or may impugn the reputation of any individual or member.

Open Delegation Guidelines:

• Speakers have five minutes maximum
• Speak only about the matter listed on your request
• Supporting documents should be received by 12pm (noon) the Tuesday prior to the meeting
• Do not use profanity, offensive words or insulting expressions
• Do not question the reputation of any individual member
• Individuals are entitled to appear as a delegate once every three months

At the discretion of the Reference Committee meeting Chair, the floor may be opened to community attendees who wish to speak regarding a meeting agenda item.

Interested citizens may communicate with Council by making a presentation or Deputation at a City Council meeting.

Presentation

Individuals and community groups can make a presentation at City Council meetings to share community announcements, status reports, initiatives, programs or services. Up to three presentations may be heard at each meeting. Complete a Presentation Request Form ​at least two weeks before the proposed presentation date and email it to cityclerks@barrie.ca.

Your request will be included on the Circulation List for consideration. If the request is approved, you will be notified by the Legislative & Court Services Department to confirm a date for the presentation or to be advised of Council’s decision.

Deputation

Please note individuals may email written comments to cityclerks@barrie.ca. 

Individuals in support or opposition to a motion made at the previous General Committee meeting may request to make a Deputation. This requires a completed Deputation Request Form or a written submission to cityclerks@barrie.ca that:

• addresses to the Mayor and Members of Council.
• clearly indicates you wish to make a Deputation to City Council in support or opposition to the matter, describing the nature of your support or opposition as concisely as possible.
• includes a cover letter with your complete mailing address, e-mail address, home and business phone numbers.
• only includes information you wish to be on public record.
• is received before 12pm (noon) on the Wednesday before the City Council meeting.

As requests for deputations are received, staff will follow up with appropriate instructions on how to participate in the virtual City Council meeting.

Following deputations, City Council will make a decision regarding the motion later in the meeting. If requested, you will be notified of the issue’s outcome in writing.

Process re Deputation Requests Received after the Deadline:

• In the event a Deputation request is received after the Council agenda has been prepared and published, or in an emergency, an individual may still request the opportunity to appear before City Council in support or opposition to a recommendation from General Committee. In this case, please contact the City Clerk at cityclerks@barrie.ca or 705-739-4220 x5500.
• The City Clerk will notify the Mayor and the Mayor will call for a vote of Council at the meeting to allow the person to speak. Upon a majority vote in the affirmative, the person will be permitted to address Council.
• If you prefer not to make a deputation, your comments can be submitted in writing and will be placed on the Circulation List for Council’s consideration. 

Presentation & Deputation Guidelines

• Individuals have five minutes maximum for deputations, 10 minutes maximum for presentations
• Supporting documents must be received on or before 12pm (noon) on the Wednesday prior to the meeting
• Electronic presentations must be submitted at least 48 hours in advance (12 slides maximum), otherwise it will not be permitted
• Direct your communications to the Chair
• All communications should be confined to the stated business
• Organized groups should consider designating a spokesperson
• Multiple individuals speaking on the same issue should avoid repetition and provide new information only

All City Council meetings are open to the public and the media, and as such, your comments may be reported in the news.