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​Recreation & Sport Community Grant Program

On February 14, 2022, City Council approved $300,000 in funding for a pilot Recreation and Sport Community Grant Program to provide money to eligible sport or recreation organizations for programs, events or capital improvements.

Applications for the 2022 program closed April 7, 2022. Funding through the 2022 program is expected to be awarded in May or June, 2022. 

This program is administered annually, with the total amount dispersed each year based on overall interest in the program from eligible applicants, up to the maximum grant funding allocation in the City's budget as determined by City Council. There is no dollar amount limit on application request.

Program Purpose

The purpose of the Recreation and Sport Community Grant Program is to provide funding support for programming, events, workshops, activities, and facilities which focus on building participation and engagement in recreation and sport to enhance the broader health and well-being of the community.

Funding Streams

Stream 1: Programming & Events

The Programming & Events funding stream provides funding to support new or innovative recreational and sport programming opportunities (including special one-time events, public workshops, or activities).

Eligibility & Criteria

Eligibility & criteria for the Programming & Events funding stream:

  • Applicant must be an incorporated not-for-profit organization or community association operating as a not-for-profit, or registered charitable organization (for-profit enterprises may apply in collaboration with an eligible not-for-profit provided there is no direct financial benefit to the for-profit enterprise)
  • Applicant must demonstrate that it does not, in the absence of the grant request, have the financial resources necessary to undertake the project for which the grant is requesting
  • The applicant’s planned programming, event, or activity must occur within the City of Barrie
  • Awarded funding must be spent in the calendar year in which awarded
  • Applicant must demonstrate record of offering recreational and sport programs and services that are open to the public
  • The City is never to be the sole source of revenue for any applicant (the City expects other financial or in-kind support through contributions from other levels of government, additional community support, and/or self-generated financial support)
Ineligible Applicants

Ineligible Applicants for the Programming & Events funding stream:

  • For-profit organizations and ventures applying on their own behalf
  • Individuals acting on their own behalf
  • Provincial or Federal sport funding bodies or organizations
  • Business Improvement Associations
  • Political parties
  • Hospitals
  • Foundations
  • Religious organizations
  • Organizations whose activities are deemed to come under the jurisdiction of other levels, divisions, departments or agencies of the City of Barrie or other governments, i.e., school boards, postsecondary institutions, social service organizations
Ineligible Expenses

Ineligible expenses for Programming & Events funding stream:

  • Programs or events that promote the Corporation of the City of Barrie
  • Activities that take place outside of the City of Barrie (except on City-owned properties such as the Barrie Community Sports Complex)
  • Capital-related expenses including renovations and large asset purchases
  • Purchasing of buildings/real estate
  • Travel-related expenses
  • Funding being used to reduce/eliminate an operating deficit or to pay off liabilities
  • Consulting fees
  • Activities that occurred prior to grant approval
  • Alcohol and cannabis intended for resale or distribution
  • Religious activities
  • HST related to eligible expenses

Stream 2: Capital Improvements

The Capital Improvements funding stream provides funding to support capital projects that build capacity in recreation and sport initiatives which engage more residents and/or provide better access to recreation and sport. This funding is designed to contribute to major asset purchases or improvements such as building renovations and upgrades, infrastructure repairs and improvements, major equipment purchases including installation, and major purchases or upgrades to technology systems

Eligibility & Criteria

Eligibility & criteria for the Capital Improvements funding stream:

  • Applicant must be an incorporated not-for-profit organization or community associations operating as a not-for-profit, or registered charitable organizations (for-profit enterprises may apply in collaboration with an eligible not-for-profit provided there is no direct financial benefit to the for-profit enterprise)
  • Applicant must demonstrate that it does not, in the absence of the grant request, have the financial
    resources necessary to undertake the operational or capital project for which the grant is requesting
  • The City of Barrie expects other financial or in-kind support through contributions from other levels
    of government, additional community support, and/or self-generated financial support. The City of Barrie is never to be the sole source of revenue for any applicant
  • The applicant’s planned programming, event, or activity must occur within the City of Barrie
  • Grant funding awarded must be spent within 12 months of being awarded (requests for funding in subsequent years for the same project will only be granted in exceptional cases)
  • Applicant must have demonstrated record of offering recreational and sport programs and services that are open to the public
Ineligible Applicants    

Ineligible applicants for the Capital Improvements funding stream:

  • For-profit organizations and ventures applying on their own behalf
  • Individuals acting on their own behalf
  • Provincial or Federal sport funding bodies or organizations
  • Business Improvement Associations
  • Political parties
  • Hospitals
  • Foundations
  • Religious organizations
  • Organizations whose activities are deemed to come under the jurisdiction of other levels, divisions, departments or agencies of the City of Barrie or other governments, i.e., school boards, postsecondary institutions, social service organizations
  • Applicants who have submitted grant applications under any other City of Barrie grant fund in this calendar year
Ineligible Expenses

Ineligible expenses for the Capital Improvements funding stream:

  • Incurred prior to the approval of grant funding by the adjudication panel
  • Incurred after the project completion date as stated in the grant funding agreement
  • Related to developing a business case or proposal for funding including consulting fees, engineering fees, and overhead costs normally associated with regular activities
  • Required training expenses related to the operation of a capital equipment purchase
  • Minor repairs and maintenance unless they increase the value or extend the useful life of the asset
  • Permit fees associated with the capital project
  • HST related to eligible expenses

How to Apply

Applications for the 2022 program closed April 7, 2022. Funding through the 2022 program is expected to be awarded in May or June, 2022​

Please note:

  • Prior to applying, applicants are strongly encouraged to contact Dan Bell, Manager of Business Services, to discuss their program details. Dan can be reached at 705-739-4220 ext. 4352.
  • The acceptance of an organization’s application is not a guarantee of funding;
  • Organizations that have received funding in the past are not guaranteed funding in the future; this grant is not a source of ongoing funding;
  • Your application may be denied if your organization has any outstanding reporting requirements as set by the deadlines in any prior year’s grant agreement;
  • Your application may be denied if there are any outstanding payments due to the City of Barrie of any kind;
  • Funding applications must not be signed by City of Barrie employees or City Councillors;
  • Organizations that receive a grant under the Programming and Events funding stream may not apply for a grant under the Capital Improvement funding stream and vice versa.

Evaluation

All applications will be examined in the context of the City’s strategic goals, the assessment criteria and program priorities. Applications will be evaluated, using a scoring matrix unique to each stream, by an adjudication panel comprised of City staff from Recreation & Culture Services, Finance, and Economic & Creative Development departments, as well as a representative from Tourism Barrie. Each year, the composition of the adjudication panel may change as deemed necessary.

Guiding Principles in Administering Funds

The awarding of funding to successful applicants through the Recreation and Sport Community Grant is guided by three key principles:

Health & Well-being of Residents

The betterment of the physical and mental health and wellbeing of the community will be used as a guiding principle in evaluating applications. As such, applicants will be encouraged to show how their proposal supports the health and wellbeing of residents as measured by the application’s positive impact on the social determinants of health established by Public Health Canada. These determinants include personal health practices and coping skills, education, healthy child development, social environments, gender, and culture.

Inclusiveness & Diversity

This principle aims to ensure that all populations within the City of Barrie are provided improved access to recreational and sport activities. Successful applications must have, as one of their goals, improved access to these opportunities and services that support betterment of their health and general well-being. Consideration will be given to the breaking down of accessibility barriers for under-served and marginalized populations within the City.

Innovative & Collaborative Thinking

This principle’s goal is to encourage applicants to collaborate in new and innovative ways with other organizations in the development and delivery of recreational and sport opportunities. Applicants will be encouraged to deliver existing, emerging, and new opportunities for recreation and sport using innovative methodologies and outside-the-box thinking.

Operating at Arm’s Length

The grant process operates at arm’s length from all political levels of government in awarding funds. It has full authority to make funding decisions within the priorities reflected in City Council’s strategic objectives of Growing Our Economy and Fostering a Safe and Healthy City. Funding decisions are directed to supporting and building capacity within recreation and sport as stated in the grant’s purpose. This ensures that decisions made are based on maximizing the benefit to the broader health and well-being of the community which will ensure fairness, transparency, and accountability.

 

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